Actions

Actions are saved prompts you run in one step: on the text you select, on what you attach, or on their own on a schedule.

Fluent comes with 34 writing actions and 38 assistant actions. Use them as they are, change them, or create your own for any task you repeat.

The Actions Window

Click the Fluent icon in the menu bar and choose Actions.

• All, Default and Custom filter the list. Switch between grid and list view next to them.
• Search actions finds an action by its name or prompt (⌘F).
• A card shows the action's shortcut, its schedule, and its model when it has its own.
• Click a card to edit it. Hover it and click the play button on its icon to run it.

Right-click a card for more:

Built-in actions can be edited but not removed. To keep the original, duplicate it and edit the copy.

Built-in Actions

Writing actions work on the text you select: Translate, Magic Refine, Fix Grammar, Summarize, Make Concise, Paraphrase Text, Continue Writing, tone changes such as Make Formal, and more.

Assistant actions get things done with your integrations and Memory:

Give an assistant action what it needs: select text, attach a document or tab, or name a folder, Memory group or task. For example:

• Select a claim someone sent you and run Check a Claim: Fluent checks current sources and says whether they support it, contradict it, or can't settle it.
• Run Find Focus Time with "2 hours tomorrow": up to three open slots from your calendar, with nothing booked.
• Run Total Expenses and name a folder of receipts: totals by month and currency, plus anything it couldn't read.

Good to know:

• Actions that use integrations need them on in Settings → Integrations, and a model that supports tools. When a tool is missing, the action says so instead of guessing.
• Only Add Calendar Event, Turn Tasks into Reminders and Save to Apple Notes create anything. The others only read and report.
• Assistant actions reply in your native language.

Run

An action works on the selected text and on anything you attach: tabs, apps, files. Picked with /, it becomes a chip in your prompt, and you can add a few words next to it to steer that one run, for example "focus on pricing" after Summarize.

Actions don't wait for each other. Start several, and each runs in its own tab, even while the Smart Panel is open.

Favorites

Up to 8 favorites sit in a row at the top of the Smart Panel, and ⌘1–⌘8 runs them in order. Fluent starts you with Translate, Magic Refine, Fix Grammar, Summarize, Paraphrase Text, Make Concise, Continue Writing and Explain Like I'm 5.

To change them, open the Actions window and click Favorites in the toolbar:

• Drag action cards into the Smart Panel Favorites row to add them
• Drag within the row to rearrange
• Drag one out of the row to remove it

You can also ask in a chat: "make Find Focus Time a favorite". Line the row up under Settings → Smart Panel → Favorite actions alignment.

Shortcuts

Select text in any app and press an action's shortcut: the Smart Panel opens with the result, or, with Auto insert on, the result replaces your selection. To set a shortcut, open the action, click Record next to Shortcut, and press the keys.

These come preset:

A shortcut another action already uses shows Duplicate hotkey, and the action can't be saved until you change it. Esc, Tab, Delete and Caps Lock can't be used.

Keep the set small: a few shortcuts for what you run daily are easier to remember than many.

Create

In the Actions window, click Create Action. Or right-click an action and choose Duplicate to start from it.

Give the action a name and a prompt, then set it up:

Click Save or press ⌘↩.

Start from a prompt that already worked for you, keep it to one job, and use variables instead of fixed details: {{ nativeLanguage }} instead of a language, {{ currentApp }} to adapt to the app you're in. See Variables.

Click the icon to choose a new one from every SF Symbol and emoji on your Mac. Search by name or by what it shows, browse by category, and right-click an emoji for its skin tones. The two sliders next to it set the color and its tone.

An action with its own model shows that model on its card. If that model's provider is removed, the action stops with a message until you pick another model.

Sidebar and Tags

The editor's sidebar lists your Integrations with their tools, your Memory groups and your Variables, with a search field. Click an item, or drag it into the prompt, and it shows as a tag. Drag tags within the prompt to move them.

A tag names exactly what to use: a Web Search tag points the AI at web search, a Memory group tag at that group, and a variable tag is filled in when the action runs.

Each integration and tool has a checkbox. Uncheck one, and the AI never tries it in this action. For example, leave only Calendar on for a scheduling action, or uncheck Shell for one that should never run commands. A tool's info button shows what it does and its parameters, so you can also type tags yourself.

Refine

Not sure how to word a prompt? Use Refine above the prompt:

• Refine Prompt polishes what you wrote and keeps your intent
• I'm Feeling Lucky turns a short request such as "clean my desktop" into a complete, structured prompt that uses your integrations, Memory groups and variables

The prompt glows while the model writes, then the new prompt takes its place. Pick the model that writes it under Model: in the same menu. Revert brings back your prompt as it was.

Integrations & Memory

Two switches decide what an action may use:

New actions start with both on. The built-in writing actions only rewrite what you give them, so their integrations are off. Writing ones such as Continue Writing keep automatic memory, so they can sound like you. Summaries, grammar fixes and translations have both off.

With Use integrations off, the sidebar dims what the action can't use and keeps your checkboxes for when you turn it back on.

Auto Insert

Turn on Auto insert when the result should replace your selection right away, without stopping in the Smart Panel. It suits predictable actions: grammar fixes, translation, simple rewrites.

While the action runs, a small pill with its name follows your pointer. To hide it, turn off Settings → Smart Panel → Show loading cursor (for auto insert actions).

Leave Auto insert off for actions whose result you want to review first.

Grammar Mode

Grammar mode shows the result as your text with the corrections highlighted. Use it for grammar fixes, spelling corrections and similar edits.

Fluent also switches to this view when an action or a prompt you type mentions grammar or spelling. Turn on Grammar mode when an action should always work this way.

Schedule

Under Automation, choose how often under Schedule this action:

A scheduled action runs in the background with its own model and settings, without selected text. Write its prompt so it gathers what it needs, such as "List today's events from Calendar and what's due in Reminders". The result goes to History, and Notify on run tells you when it's ready.

Pick its Notification sound: Fluent, System Default, or your own .caf, .wav, .aiff or .mp3 file with Import.... Hover a sound in the menu to hear it.

Fluent needs to be running at the scheduled time. A run missed while your Mac sleeps or Fluent is quit is skipped, not made up later, unless the action wakes the Mac.

Wake Mac to Run

Turn on Wake Mac to run under an action's schedule, and Fluent wakes your Mac shortly before each run and lets it sleep again afterwards. A morning briefing scheduled for 7:00 is waiting in the chat window when you open the lid.

The switch appears once the action has a schedule. Fluent still has to be running: it wakes the Mac, not itself.

Background Runs and the Menu Bar

Actions keep running when you look away:

• Keep requests running in background (Settings → Smart Panel, on by default): hide the Smart Panel, and the answer keeps coming. A notification arrives when it's done.
• Run in Background: right-click an action in the Actions window. It runs without the Smart Panel, with its own model and settings and no selected text, saves the result to History and notifies you. Use it for actions that gather their own information, such as Today's Agenda.

While actions run in the background, the Fluent icon in the menu bar shows a green badge with a spinner and how many are running. When they finish, a checkmark shows how many results are waiting. Click the icon to see them:

Show as finished in menu bar (on by default) marks an action's finished scheduled runs on the menu bar icon and lists them under Finished. Turn it off for frequent or low-priority actions.

To see every scheduled action, open the chat window and click Scheduled in its sidebar: they're listed by Today, Tomorrow and Later.

Ask in Any Chat

With the Actions integration, on by default in Settings → Integrations, you can manage actions from any chat in the Smart Panel or the chat window:

Good to know:

• Schedules repeat: every few minutes (5 at the most often), hourly, daily, on chosen weekdays, or monthly. There's no one-time run.
• A shortcut set from a chat uses at least two of ⌃ ⌥ ⌘. Set any other shortcut in the editor.
• A scheduled run can't create, schedule, change or delete actions.
• To change which steps ask for approval, or to turn this off, open Settings → Integrations → Actions.

Deep Links

Any action can also run from outside Fluent. Right-click an action, choose Copy ID, and use it in a link such as fluent://v1/actions/run?id=fixGrammar. See Deep Links.

Applets

Drag an action card out of the Actions window and drop it on the Dock or into a Finder folder. Fluent turns the action into a small app with the action's icon. Opening the app runs the action through its deep link.

Examples

These prompts are short on purpose. The useful part comes from Context, Memory and integrations.

Product Reviewer

Use this on a product page, with a few comparison tabs attached.

Use the current browser page as the main product I am considering.
Use any attached tabs as comparison products.
Research the web for similar products, real reviews, repeated complaints, and strong positive signals.
Then give me a final verdict:
- Who this product is good for
- Who should avoid it
- Whether this is the one to buy or a better alternative exists
Keep it practical and decisive.

Inbox To Reminders

Use this with selected email text, meeting notes, or a messy task list.

Review the selected text and extract only real action items.
Create them in Reminders if that integration is available.
Use short and clear task titles.
Only add due dates when they are explicitly mentioned.
If something is vague, leave it without a date instead of guessing.
Then show me what was created and what was skipped.

Reply From My Docs

Use this when the answer should follow your own documentation and tone. Click the two Memory groups in the sidebar to insert them.

Draft a reply based on the current context.
Use @"Product Docs" and @"My Support Style".
If helpful, also search Memory for relevant details.
Be clear, warm, and direct.
Do not invent facts, policies, or product behavior.
If something still needs confirmation, say that plainly at the end.

Project Pulse

Use this when the current page or document should be combined with project tools.

Use the current context as the starting point.
If project integrations are available, gather the latest related issues, pull requests, or notes.
Then write a short project update in the style of @"Team Update Style".
Include:
- What changed
- What is blocked
- What needs attention next
Keep it short enough to send to a team chat.